Administrative Coordinator

Macalester College

Saint Paul, MN

Overview

Macalester College seeks to hire a full-time Administrative Coordinator to work in the Laurie Hamre Center for Health and Wellness. This position provides primary administrative support for the Hamre Center for Health & Wellness and assisting with all office operations. The incumbent manages student records, runs record reports, budget reports, manages cash intake/deposits, and office purchasing. Provides backup front desk coverage. The department is a part of the Student Affairs division and works across campus to support the out-of-classroom student experience as well as student capacity to succeed in the classroom.

The schedule for this position is Monday & Friday 8:00am- 4:30pm and Tuesday, Wednesday and Thursday 8:00am – 12:30pm.

Responsibilities

Provide positive and professional interaction with patients and other college/community contacts, both in person and through phone and electronic communications

Manages electronic health record system including oversight of new student records and data, data input and analysis, and report generation. Supports staff in electronic health records (EHR) operation/troubleshooting

Effectively and accurately provide complete information to and obtain information from patients and other contacts

Provides primary management of office fiscal operations including budget, cash, purchasing, and reports.

Provides general administrative support for all staff within the health and wellness center. Support includes event planning and implementation, communication and marketing, facility service requests, scheduling, and document services requests. On-boards new employees including ordering keys, requesting account set-up, IDs, and equipment. Maintains website for the health and wellness center.

Understand operations of the office, as well as College policies and procedures

Provides front desk support including answering phones, assisting front desk in-person traffic, scheduling appointments, and record preparation.

Assist with varied Health & Wellness Cent

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